Teen hope center

Rental Form

The Teen Hope Center (THC) may be rented for birthday parties, meetings, social events and other activities, provided such use does not conflict with THC’s internal programming and daily operations. All rentals shall be governed by the following Guidelines, which may be amended from time to time by the THC Directors and Adult Board.

1. Applications: Rentals shall be made on the rental application form and shall be approved or denied by the Director based on these Guidelines. If approved, the individual or organization will receive a copy of the approved application as written confirmation of the rental. It is suggested that a rental be made at least four weeks before the desired date.

2. Scheduling: THC reserves the right to refuse rentals that may conflict with teen-related activities and programs. In addition, THC facilities may not be rented during its regular hours of operation.

3. Responsible Party: The name which appears on the rental application as the “Renter” assumes the responsibility for the rental of the THC facility and equipment. All payments, correspondence, insurance certificates, and communications regarding the use of the THC facility should be made by the Renter.

4. Fees: The entire rental fee is due before the day of the event.

5. Security Deposit: A $100 security deposit in the form of a separate check payable to “Teen Hope Center” is due at the time of application. The security deposit will be returned (less any deductions for extraordinary cleanup costs or damages) to the Renter within two weeks after the event. If damages to the facility exceed that of the security deposit, the additional cost will be billed to the Renter and payment is due within thirty days after receipt of invoice.

6. Cancellation Policy: If THC is closed due to emergencies or inclement weather, all Rentals and scheduled activities will be cancelled and reasonable attempts will be made to notify the Renter(s). THC will issue a full refund. It is the Renter’s responsibility to notify its guests of the cancelled event.

7. Refund Policy: If the Renter cancels the event with at least seven (7) days advance written notice to THC, the Rental Fee and Security Deposit shall be refunded. If the Renter cancels the event in less than seven (7) days written notice to THC, the Renter will receive the Rental fee minus the Security Deposit. Refunds will be returned to the Renter within two weeks after THC receives notice of cancellation.

8. A/V Equipment/Additional Equipment: Audio visual equipment will only be operated by authorized THC personnel. Additional THC equipment is available for an additional fee on all Rental applications. The following equipment is available without a charge: a microwave, a refrigerator, and chairs. Set up and take down is the Renter’s responsibility. THC reserves the right to limit or deny the use of any equipment owned by THC or brought in by the Renter.

9. Insurance Certificate: THC reserves the right to require an insurance certificate confirming the existence of insurance specifically naming “Teen Hope Center” as an additional insured party.

10. Supervision: The Renter is responsible for providing adequate supervision of guests during rental. All activities involving children and young adults must be supervised by responsible adults as follows: for pre school children up to age six, one adult chaperone for every five children; for children ages six through thirteen, one adult chaperone for every seven children; for children ages 14 through eighteen, one adult chaperone for every ten children.

11. Personnel Services: The Director will assign one (1) appropriate THC personnel to the rental. If additional personnel are requested by the Renters, THC staff is available for an additional fee through the Director.

12. Decorations: All decorations should be discussed and agreed upon with the Director in advance of the Rental. Decorations, signs, and posters must not be nailed, screwed, thumb-tacked or taped to any walls. All decorations, signs, posters, materials and equipment not belonging to the THC shall be removed by the Renter immediately after the scheduled activity.

13. Clean-up: The Renter shall be responsible for clean up after the Rental. All trash must be secured in plastic garbage bags and deposited in the refuse and recyclable bins located in the back of the building. The facility and equipment must be returned to the same location found, unless otherwise agreed in writing. At the conclusion of the party, the Renter and THC personnel will review the Teen Hope Center Renter’s Checklist to ensure that the facility is in the same condition as Renter found it prior to use.

14. Not Responsible for Renter’s Property: THC shall not be responsible for damage or theft of any of the Renter’s property or belongings brought to, or left behind at, THC.

15. Alcoholic Beverages/ Illegal Substances: The Renter acknowledges and agrees that it is the policy of THC that at no time shall alcoholic beverages or illegal substances of any kind be served or otherwise provided to anyone including their guests at THC. The Renter is responsible for insuring full compliance with this policy.

16. Parking: Parking is available in accordance with the Village of Pulaski parking regulations on the street. No parking is allowed in the driveway directly next to THC.